James A. Rhodes State College

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Adding Users to Your WebCT Course

There are times when an instructor wants to give someone rights to their WebCT course.  This may include sharing rights with another course designer, giving someone TA rights (the right to grade quizzes only), or pulling other students or "practice" students into the course.  Below are the directions for giving someone access to your course.  The one prerequisite to doing this is to make sure that a WebCT ID has been assigned to the individual by the WebCT administrator.

All steps below begin by clicking the Control Panel button in the top left of the WebCT display screen, which opens the designer's Basic Control Panel.

Students

Students are loaded into their WebCT courses (and updated at least once a day) during the first 15 days of the quarter.  If a student adds your course after the 15th day, the following steps allow you to pull a student (or practice student) into your WebCT course.

1. With the Control Panel visible on the screen, click the Manage Course button.
2. At the Manage Course screen choose Add or Import students, under the heading Manage Students (on the left side of the screen).
3. The Add Students screen should appear.  Just below the area labeled "Import From Global Database," you will type in the student's WebCT ID.  Student IDs are their entire last name, a period (or dot), the first letter of their first name, and the first letter of their middle name.  For example, John R. Smith would have the ID smith.jr.  Click the Add button to finish the procedure.
4. You should be taken to the screen where you can see the student database, and the student's name should appear in the WebCT class list.  The student can now login to WebCT and access your course.

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Adding a Teaching Assistant

A Teaching Assistant has rights to grade quizzes and assign points to student activities.  They also have the right to remove students from the course.  TAs do not have rights to organize, create, or delete quizzes.

1. With the Control Panel visible click the Manage Course button.
2. At the next screen that appears (on the left side of the screen) under the heading Manage Teaching Assistants, click the link to Add or Import TAs.
3. The next screen prompts you to type the user's WebCT ID.  You may have to check with the WebCT admin to get the correct ID, but TA IDs follow the same guidelines that are used to determine student IDs.  Click the Add button to finish the procedure.
4. You should be taken to a screen similar to the Manage Students screen where you can see the added user in the TA list.

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Instructor/Designer Access

If you are team teaching or wish for someone to have designer rights to your course, you need to Share Designer Access.  Shared access means that this instructor/designer has all of the rights that the primary designer has except the ability to share rights with another designer.

1. With the designer Control Panel visible click the Manage Course button.
2. On the right side of the new screen you want to find and click the link Share Designer Access.  If you do not see this link, you are not the primary course designer and cannot share designer access.
3. The next screen you see will have the shared designers listed in the middle of the screen.  To add a designer, type his/her WebCT ID in the box on the right and click the Add button. Instructor IDs are their entire last name, a period (or dot), and the first letter of their first name.  For example, Gina Garrett would have the ID garrett.g.
4. Once the procedure is complete, the designer's name should appear in the middle of the screen.  Return to this area to remove a designer from the course.